Tenure and Exclusivity
The owner has agreed to exclusive use of the whole 50.6 ha site for the Festival, and a contract of five years with the option to renew. The site is not used for quad-bike tours, kayaking, or any other adventure tourism that will impact on the exclusivity of the site during the Festival.
Access would be available and exclusive to the Rowany Festival from 14:00 on the Sunday on the weekend before Easter until the Wednesday after Easter. A limited stewarding team coming on site on the Sunday morning to unobtrusively mark out the site may be an option worth exploring with the site manager if this proposed site were to be seriously considered by the Rowany Senate.
Booking the site for the previous weekend (Friday to Sunday lunch) could also be arranged, but it should be noted that the site already has a regular booking for that weekend until 14:00 Sunday, and as such, the extending the hire of the site to that weekend as well would increase costs by $10,000.00 to compensate for the loss of business. This has been factored into two bid models here.
Exceptions to this exclusivity will include:
- The site manager, maintenance manager, and gap students live on the site. They would continue to do so, but are aware that any interaction with the site as used by the Festival would mean that they would need to wear medieval clothing. Both houses and the gap student cabins can effectively be isolated from the site. Driving on and off the site would be kept to a minimum.
- Access to the site for servicing port-a-loos or water replenishment as negotiated with the Rowany Festival steward team.
- Years where Festival is early (ie within the school term) would require a slightly different approach, as it may clash with school groups. In this case, the site manager has however discussed how this could be mitigated, and he would allow access to the site from Saturday 23rd. This would allow the stewards to mark out the campsite, setting up campsites, and allow hire equipment on site. We would need to work out security concerns as school children would be on site, potentially a security guard. From Wednesday the site would be for our exclusive use.
It would be recommended that three areas would be marked as off-limits during the festival:
- The maintenance manager’s cottage
- The site manager’s cottage
- The gap student accommodation.
- A number of small locked rooms which accommodate equipment belonging to OEG.
- A second dam which contains algae, which is fenced and away from the main camping area.