What does the Womberoo deal give us?
- Main theatre space, Kitchen, Dining Hall, Cold Room,Woodlands and Joadja meeting rooms, including the use of all tables and chairs. (No cleaning of this area during the event.)
- Jellore, Fizroy and Gibraltar Cabins, with room bookings to be handled by the SCA. (No cleaning of this area during the event.)
- All toilet and shower facilities, including cleaning morning and night. (This assumes 1 clean per day during set up and clear away and 2 cleans per day during the 4 day event)
- Use of grounds for the event including activities and camping areas.
- Water for site, amenities, kitchen and including additional water for campers
- Power for site to the kitchen, dining room, cool room, and some cabin facilities.
- Additional activities, such as having horses or semi-permanent medieval activity sites on site
- Onsite annual storage for a number of storage containers, estimated at 3 x 12.2 m containers, location to be agreed. SCA to provide insurance cover
- Flush toilet hire (includes delivery & collection), to be emptied once over festival (Additional hire per campsite available, but campsites will continue to pay for this if they want it).
- Supply/empty 5 x 3 m rubbish skips
What other factors do we need to consider with Womberoo?
What about extra pavillions?
One of the benefits of this site is that it’s facilities mean we may not need to hire a grand hall or a tavern (subject to the agreement of the tavern crew), some A&S pavillions, or a chirurgeon’s room. However there would still be the additional costs of .hiring pavilions for the officers that would still need to be accommodated (Marshallate, Constabulary, Lists, Arts and Sciences, Herald), one for the Gate, and additional A&S facilities if required. There are several companies operating out of Mittagong that could organise this, and which we could use to arrange our private hiring needs for campsites, though it would be worth seeing if Patti’s Hire could accommodate us at the new location as we have an established rapport and they do us a good deal.
What about hiring out the cabins?
The cabins could be hired out at an additional cost to offset other running fees of festival – in particular hiring the extra pavillions, etc. , keeping the overall per head cost down. It should be noted that while these cabins would cater for 6 scouts for a weekend quite
well, they may not do so for 6 adults with all the equipment and garb for festival. The site investigation team suggests that the hire should be on a per cabin basis, allowing hirers to determine how many people they can cope with for a week in a cabin.
What about other additional costs?
There will, as with any site be additional costs. These will include running water hoses, putting in star pickets, hessian screening, marking out campsites, additional portaloo visits or rubbish removal if required, making tabards for the Womberoo staff to use. It is not possible to estimate these effectively until former stewards with more expertise than the bid team visit the site.
Is Womberoo good value?
It is fair to estimate that Womberoo will be cheaper overall than Glenworth. Some things that have traditionally been hired, such as pavillions, and tables can be minimised. Private hire of of portable toilets by campsites would not be needed, though it is expected that campsites will still want to hire pavillions, and other equipment. Additionally some extra costs that have in the past been associated with Glenworth at times are unlikely to be required – traffic lights, tractors for bogged vehicles. Also, Womberoo adds value by bringing things that are nice to have, like flushing toilets, continuous gas hot water showers, rooms for A&S, cabins for visitors from interstate or overseas, a full commercial kitchen, less rainfall, less humidity, more on-site storage, potential for semi-permanent medieval activity areas like kilns or forges, and increased privacy.